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Smart visitor management

Knowing what members of staff or visitors are in your premises has always been a requirement. From the days of punch cards or a sign in book, through to the more modern equivalents such as fingerprint scanning, we need to know who is in our premises.

Why? Keeping a log of staff arrival and departure times is a useful tool for management to ensure that correct hours are being worked, however, there is a far more important reason. The process of signing in has health and safety ramifications – if there is an emergency, how do you currently know what staff and visitors are in your premises?

12 months ago, soVision IT began using a new system to simplify and digitise the process which is worth sharing. Using a simple application and some tablet devices, both staff and visitors can now sign in via the touch of a screen – quick and easy. The information is stored within a cloud platform which allows access from any internet connected device.

This gives a modern touch to visitors, as well as several other benefits:

  • Live synchronised staff and visitor list available on any internet-connected device. This makes it easy to confirm who is present in the event of an emergency.
  • A staff sign in history which can be viewed in spreadsheet format for trend analysis.
  • The pre-registration of guests and email invitations enables quick sign in on arrival.
  • Photographs of guests can be taken on arrival to aid identification on larger sites.
  • The system is compatible with badge printers for businesses who want to be able to identify guests whilst on site.
  • SMS and Email notifications for staff when their visitors arrive.

The software can be branded for your business, giving visitors a positive impression from the moment that they walk through the door. Bring your visitor management into the modern age - soVision IT have done it, and we can help you do it too.

Having total control of your data is more important than ever. Personal, identifiable data is inevitably captured during any sign in process. Digital sign in apps help you balance holding critical information in the interests of safety and reporting while respecting and maintaining the privacy of your guests.

A blog post signed by our Operations Director, Alex Wellings.

If you have any questions regarding the sign in management service we offer, feel free to contact our Bristol IT support experts on 0117 986 4026!

Author:
Published:
Wednesday, 30 January 2019
Category:
IT Managed Services
Tags:
Sign In Management
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Our offices are strategically located in Midsomer Norton and Keynsham and are ideally positioned to serve business in Bath , Bristol and the Southwest.

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soVision IT Ltd, Avon House, Avon Mill Lane, Keynsham, Bristol BS31 2UG. soVision IT Ltd is a Company registered in England No 10714018