some alt text
soVision IT Logo - IT Support Bristol soVision IT Logo - IT Support Bristol

Smart visitor management

Speed up your signing in!

Knowing what members of staff or visitors are in your premises has always been a requirement. From the days of punch cards or a sign in book, through to the more modern equivalents such as fingerprint scanning, we need to know who is in our premises.

Why is signing in important?

Keeping a log of staff arrival and departure times is a useful tool for management to ensure that correct hours are being worked, however, there is a far more important reason. The process of signing in has health and safety ramifications – if there is an emergency, how do you currently know what staff and visitors are in your premises?

Do you want a quick and affordable signing in process?

12 months ago, soVision IT began using a new system to simplify and digitise the process which is worth sharing. Using a simple application and some tablet devices, both staff and visitors can now sign in via the touch of a screen – quick and easy. The information is stored within a cloud platform which allows access from any internet connected device.

This gives a modern touch to visitors, as well as several other benefits:

  • Live synchronised staff and visitor list available on any internet-connected device. This makes it easy to confirm who is present in the event of an emergency.
  • staff sign in history which can be viewed in spreadsheet format for trend analysis.
  • The pre-registration of guests and email invitations enables quick sign in on arrival.
  • Photographs of guests can be taken on arrival to aid identification on larger sites.
  • The system is compatible with badge printers for businesses who want to be able to identify guests whilst on site.
  • SMS and Email notifications for staff when their visitors arrive.

The software can be branded for your business, giving visitors a positive impression from the moment that they walk through the door. Bring your visitor management into the modern age - soVision IT have done it, and we can help you do it too.

If you need further advice and help on a quick and efficient signing in process, please get in contact with our Bristol IT support experts on 0117 986 4026.